Since then, it has become a defacto standard that government agencies, including the national archives and records administration nara, readily endorse. Department of defenses dod design criteria standard for electronic records management software applications, better known as dod 5015. Department of defense dod as a starting point for evaluating records management systems. Task management tracks the assignment of tasks across departments or commands to minimize the productivity costs associated with tracking work. It sets forth mandatory baseline functional requirements for records management application rma software used by the dod components in implementing their records management programs. We create the stable environment within which your applications can run. Understand erm software evaluation as it pertains to legacy integration, emerging technologies, and functioning erm systems in federal agencies. Nor did i provide any consultation on either of the subsequent revisions. During this session, we will demonstrate the specific features and capabilities of collabware clm that greatly expand sharepoints records management capabilities and set it apart in the marketplace.
Houston prweb october 16, 2018 gimmal, the worlds leading provider of records management and information governance software, is excited to announce that gimmal records management, which already provides dod 5015. Records management applications, as they are referred to in the standard, are not the only participants facing requirements in the standard. The dod standard outlines mandatory baseline functional requirements for records management application rma software used by the dod in implementing their records management programs. Jul 10, 2018 alfresco becomes first open source vendor to achieve dod 5015. What you need to know about records mgmt certifications. Project management helps the department of defense protect.
Oct 19, 2000 adopted in november 1997, the design criteria standard for electronic records management software applications, dod 5015. According to the jitcs website, the current version of dod 5015. Department of defense s dod design criteria standard for electronic records management software applications, better known as dod 5015. Clarifying the misconception that requires all software serving records management purposes must be dod 5015. Dod 5015 compliant software will be certified to properly do the following. Hyland recently received the department of defense dod 5015. Adopted in november 1997, the design criteria standard for electronic records management software applications, dod 5015. Department of defense dod as a starting point for evaluating records management systems the joint interoperability test command jitc certifies records management software solutions according to this standard. Opentext receives latest records management dod 5015. Oct 05, 2009 the dod standard outlines mandatory baseline functional requirements for records management application rma software used by the dod in implementing their records management programs. In addition to the us government, the certification is widely regarded as the benchmark for records management software across many other industries.
Define and enforce a custom, hierarchical set of security levels to secure records, satisfying the most stringent set of records requirements. Dec 12, 2014 what youre looking for is a complete, dod 5015. The open text content lifecycle management clm services for sharepoint was certified to meet the latest version of the u. This certification has the strictest requirements based on operational, legislative, and legal needs that must be met by the records management application. Miami, fl vocus july 1, 2010 a leading enterprise content management ecm solutions provider, wareitis technologies announced that its records studio software has been certified as dod 5015.
If the records were in a dodcertified records management repository or managed by the rms standard, the software would have wiped out a significant portion in. Combining a bulletproof product line and impeccable and experienced service, feith systems software has allowed agency customers to. Gimmal records management can upgrade your sharepoint environment to a dod 5015. The set of standards defines the basic performance requirements that must be met by commercial records management applications, or rmas, before they can be acquired by dod and its component agencies. Functional baseline requirements and data elements for records management application software pdf format. Endorsement of dod electronic records management software applications design criteria standard, version 3 version 2 of dod 5015.
We perform data management of hardware components, software, and labor. The dod enterprise software initiative esi is a contract mechanism that establishes and manages commercialofftheshelf cots information technology it agreements, assets, and policies for the purpose of lowering total cost of ownership across the dod, coast guard and intelligence communities. Electronic records management certified by the dod at all levels. Tower software, a proven global leader and experts in enterprise content management ecm solutions and electronic records management announced today trim context 6 dod 5015. This standard described the minimum requirements derived from federal statute and regulation that an erm application must support for use within dod. It also ensures destruction of that content when this time has elapsed. Formally known as design criteria standard for electronic records management software applications you can see why most people call it 5015. Gimmal extends its dod 50152 certified records management. In order to prevent skepticism or frustration, the project team needed to ensure that each of these groups received the appropriate information at the appropriate times. The defense departments joint interoperability test command has certified a records management module from alfresco meets the dod 5015.
Aug 05, 2014 clarifying the misconception that requires all software serving records management purposes must be dod 5015. Emc documentum records manager achieves latest u s. Following are examples of how agencies are using rmas to facilitate electronic records management. Department of defense dod for electronics records management. Project management helps the department of defense. It defines requirements for rmas managing classified records and.
Computing services services provide mature and standardized operations processes, centralized management, and partnerfocused support for our mission partners data. The certification is so highly regarded that it has been adopted over the years by the corporate world as a requirement for records management software. Jun 16, 2000 in 1997, dod established directive 5015. If the records were in a dod certified records management repository or managed by the rms standard, the software would have wiped out a significant portion in compliance with federal laws and. Provides records management training, as required, to educate dod personnel. Emc documentum records manager achieves latest u s department. Dod enterprise software initiative the dod enterprise software initiative esi is a contract mechanism that establishes and manages commercialofftheshelf cots information technology it agreements, assets, and policies for the purpose of lowering total cost of ownership across the dod, coast guard and intelligence communities. This document is made available for download here since it is not available elsewhere.
Records management with rma iq enterprisegrade, dodcertified. But when it comes to records management, one in particular stands out. Alfresco becomes first open source vendor to achieve dod. Why foia agencies should care about dod 5015 compliant. Zasios easytouse electronic records management software will help you effortlessly manage all of your business records. Feith supports records management across many systems, applications and platforms.
When selecting a records management system, the most important certification to consider is dod 5015. The department of defense discovered that its recordkeeping standards were lacking during the gulf war. Department of defense s dod standard for records management. In november 1997, the defense department dod released the design criteria standard for electronic records management applications, dod 5015. Products include software licenses, software maintenance support, subscriptions, and information technology professional services. Dod 5015 or the design criteria standard for electronic records management software solutions is a records management standard that resulted from the need for better management of records. Debunking the dod certified records management requirement. Records management with rma iq enterprisegrade, dod. Department of defense dod as a starting point for evaluating records management. By being certified, records management solutions can assist corporations to achieve compliance and reduce risk by enabling them to control how and for how long enterprise content management software ecm is retained. Why foia agencies should care about dod 5015 compliant software. Project management helps the department of defense protect military. This bulletin advises agencies that the national archives and records administration nara.
As of 2016, only three companies are certified for records management at all levels for the department of defense. Jul 01, 2010 a leading enterprise content management ecm solutions provider, wareitis technologies announced that its records studio software has been certified as dod 5015. The directives and records management division drmd is responsible for the management of the secretariat and navy records management, information management control directives and forms for the secretariat and the department of the navy declassification program per title 44 u. Oct 16, 2018 houston prweb october 16, 2018 gimmal, the worlds leading provider of records management and information governance software, is excited to announce that gimmal records management, which already provides dod 5015. Endorsement of dod electronic records management software applications design criteria standard, version 3 expiration date. Electronic records management software applications design criteria standard dod 5015. Houston, tx prweb gimmal, the worlds leading provider of records management and information governance software, is excited to announce that gimmal records management, which already provides dod 5015. A fullyintegrated and fullyautomated records management solution that ensures electronic records are acquired, administered, and disposed of based on your organizations security requirements. Design criteria standard for electronic records management. Oct 16, 2018 gimmal records management is now dod 5015. Dod certified automated content workflow in collabware clm for sharepoint. Full life cycle records management for records centers and file rooms includes integrated ecm, offsite warehouse provider integration, robust searching, online requesting, complete audit history. The dod, army, navy and air force required prompt and accurate communications on the projects progress. Dod information network dodin capabilities and approved.
And i believe as a certified records manager and dedicated information. Apr 09, 2012 understand erm software evaluation as it pertains to legacy integration, emerging technologies, and functioning erm systems in federal agencies. The dod records officer collaborates with dod components and nara to execute the dod records management program in accordance with this instruction and the responsibilities contained in section 1220. Managing records from desktop applications where the electronic version of the record will be the recordkeeping copy. Records and information management software gimmal. Feith systems and software is 100% usbased, stigready, dod 5015. Federal records managers are expected and often required to understand the importance of the dod 5015. Pentagon certifies alfresco records management app. Electronic records management guidance on methodology for. Dod esis mission extends across the entire commercial it lifecycle. However, for many others, the importance of this certification or design standard in the eyes of the public sector can be challenging to fully understand. Jul 20, 2016 but when it comes to records management, one in particular stands out.
Records management is vital to the success of your organization, and an electronic records management system that has been certified to meet stringent requirements for both organizing file structures and plans dod 5015. All direct and indirect costs incurred by mrtfb activities shall be billed to one of the following sources. Storefront catalog defense information systems agency. Retention and information governance software that is scaleable with your business needs through valuable add on extensions. The joint interoperability test command jitc certifies records management software solutions according to this standard.